Practice by Numbers vs Intake.Dental (2026): Analytics Suite vs One AI Office
Disclosure: ai.dentist is published by the team behind Intake.Dental. Everything we say about Practice by Numbers comes from Practice by Numbers’s own site, checked on October 15, 2026, and linked below. “Not found” means we didn’t find it on their site, not proof they don’t offer it.
The short version
Practice by Numbers is much more than the analytics dashboard it started as. Its suite now covers analytics, texting, phones with an AI receptionist, digital forms, insurance verification, payments and reviews, with one of the longest PMS lists in the category (practicenumbers.com).
Where Intake.Dental differs is the clinical and claims side: AI notes, voice perio charting and claims drafting share a record with the phones and forms.
Job by job
| Job | Practice by Numbers | Intake.Dental |
|---|---|---|
| Phones / AI receptionist | PbN Voice with AI Receptionist | AI receptionist answers and books into your PMS, 24/7 |
| Intake forms | Smart/digital forms, kiosk check-in | Digital forms in 25+ languages, written to the chart |
| Insurance verification | Yes | Verified before the visit, written to the chart |
| Claims | Not found (cites fewer denials, no claims product) | Drafted from the visit, approved by your team, tracked (Claims Intelligence add-on; included in AI Dental Office) |
| Clinical notes | Not found | AI notes, reviewed and signed, written back to the chart |
| Perio charting | Not found | Hands-free voice perio (writeback on Open Dental and Dentrix Ascend) |
| Patient payments | Payments, payment plans, ZeroPay | Text-to-pay, card on file, payment plans |
| Recall | Texting, reminders and campaigns | Automated recall outreach and booking |
| Analytics | Core strength: Practice IQ, Revenue IQ | Practice dashboards: morning huddle, schedule with production, treatment queue, A/R aging |
| Pricing | From $249/mo; bundles by quote | Published: AI Receptionist $499.99, Practice Autopilot $999.99, AI Dental Office $1,499.99/mo |
Sources for Practice by Numbers: practicenumbers.com, AI receptionist, insurance verification, pricing.
Where Practice by Numbers is stronger
- Analytics depth. Practice IQ and Revenue IQ are its heritage and its strongest product.
- PMS breadth. It names around 25 supported systems, including SoftDent, PracticeWorks, ClearDent, ABELDent, MacPractice and XLDent.
Where one platform is stronger
- Clinical notes and perio charting in the same platform.
- Claims, drafted from the visit and tracked.
- Published prices for every tier.
Choose Practice by Numbers if…
- Analytics is your priority and you run a less common PMS.
- You don’t need clinical notes or claims from the same vendor.
Choose Intake.Dental if…
- You want notes, perio charting and claims alongside the front office.
- You want each tier’s price published.